(1) Vendor needs to provide fire records management system and electronic patient care reporting.
- System must provide comprehensive records management for fire department, including but not limited to: incidents, personnel, equipment and deployment.
- System must provide a comprehensive electronic patient care record system for documenting assessment and treatment of medical patients in the prehospital setting.
- System must provide a comprehensive inspections management and permit tracking suite.
- System must integrate with major third-party billing vendors for billing of EMS services.
- System must provide a solution for multiple agencies and branches to share information and integrate data.
- System must be able to function with wireless connectivity.
- System must be able to ensure no data loss due to power failure on mobile devices.
- System must have the ability for remote synchronization of updates and configuration changes to mobile and desktop software.
- System must provide a live or semi-live synchronization of data across the platform between multiple agencies and branches.
- Ability to synchronize documentation, in real time, across multiple users, agencies and branches, while simultaneously allowing individual agencies to retain ownership of documentation and retain copies of data entered.
- System requirements must be compatible with Windows OS for desktop environments and Apple iOS for mobile environments. Consideration for Android OS or Windows on a mobile device would be given if sufficient advantage exists.
- The system must provide the ability to document and store patient demographics that can be accessed by search of both patient name and incident.
- System must have the ability to record occupancy or building inspections, hydrant inspections, tent inspections, permit inspections and other inspections as needed, as well as compile reports on histories of inspections.
- System must have the ability to prompt users of due checks and scheduled inspections.
- System must have CRM (customer relationship management) features that are able to preserve the history of hydrant location, installation, inspection, ownership and repairs including the GPM, static pressure and residual pressure to be accessed by on scene crews.
- Ability to collect, store and import customer and occupancy information that can then be imported in multiple forms, applications, permits and other documents and areas of the system as needed.
(2) All question must be submitted no later than February 20, 2023.
(3) A contract period will be for ten years.
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